Agility’s fully automated Document Management module is to capturing, storing, securing and retrieving information within a clear framework that provides a more consistent, secure approach to the document life-cycle.
The Agility System’s Document Management feature captures, manages, shares and secures information within the company.
Centralised control removes the chaos of folder structures and fragmented document repositories by providing a robust and secure repository for all documents.
Our Document Manager utilises full document lifecycle and allows trained in-house Administrators to automate the creation of each document, configure a sequence of notifications approvers, reviewers and determine document archiving.
■ Document check in / check out
■ Multiple Document review & comment
■ Indexing & version control
■ Bulk document transfer
■ Hit counters to evaluate document stage
■ Electronic signature
■ Central repository of all documents / artefacts
■ Safeguarding documents protected by daily back-ups
■ Indexing with metadata provides quick retrieval with key words
■ Secure sharing promotes collaboration and knowledge sharing
Well managed records are a foundation for good governance. They serve both to document the policies, transactions and activities of organisations and to provide a trusted source of information to support decision-making and accountability by providing accurate and reliable evidence of actions and transactions.
Maintaining records on a daily basis is part of an organisations administrative, operational and commercial activities. Records creation and subsequent destruction must be viewed as business critical with secure storage for as long as required.
This module provides a simple though robust process to index and store records in accordance with document criticality of statutory / regulatory obligations. Additionally records that have archival or historical value in the future also require storing.
■ Capture and Creation of all records
■ Management and Maintenance of records
■ Search, Access and Retrieval of records
■ Retention and Disposal of records
■ Record Encryption
■ Improved compliance with statutory and regulatory records
■ Secure storage of company intellectual property
■ Single source of company records retention
■ Improved access to records in response to audit and regulatory enquiries
■ Improved cost-efficiency (paper to electronic files)
"Records Management is knowing what you have, where you have it and how long you have to keep it"
Providing greater visibility of compliance obligations
Swim Lane Process Maps
Quick to build with integrated risk controls & easy to understand