It's easier to Change Using Technology than ever before
With the bulk of the workforce home working due to the pandemic, and with the expectation of shorter lockdowns continuing intermittently for many months, transforming from the traditional document-based framework is becoming essential to maintain product and customer services levels.
Agility software is an integrated product that combines the best attributes of a Document Management, Quality Management, Business Process Management and Compliance Management into one integrated system resulting in highly efficient use of company instructions and less duplication. The system allows makes it easier for the workforce to understand their responsibilities.
This comprehensive model centralises key company information to deliver :
- Optimised business processes
- Centrally managed documents (full life-cycle) removing fragmented folder structures
- Greater visibility of the compliance obligations across all standards including GDPR regulation.
Many companies are now recognising the expense and inefficiency of purchasing multiple products within the area of Operations, QHSE & Compliance. For example, the Audit Module and Non Conformances are seamlessly integrated into the management system.
From a Safety Management system perspective, Incident Management controls Near Miss, Accidents & Incidents. Agility offers one proven product capable of guiding the workforce into delivering efficient work practises while providing management with the performance results of their particular discipline.
With Covid-19 requiring the majority of the workforce to work remotely, Agility in the Cloud provides secure access to the key guidance documents required to maintain both performance and compliance. When the re-certification auditors appear, working from home will not be an excuse for cutting corners…
Ultimately Agility will help your organisation increase efficiency & performance, streamline your operational processes & provide best guidance to all levels of the organisation….what’s not to like!
The Sum of the Parts
Our core product, the Agility System, combines powerful elements to simplify the complex.
Allows for information to be delivered to users in a focused manner based on their location, including regions, offices, remote sites, projects or initiatives.
Create Visual Process Maps in minutes & approve via automated Document Review functionality. 10x faster than using Visio or SharePoint. The swimlane diagram aids continuous improvement and Kaizen methodology by creating lean processes.
Remove duplication, reduce paper-handling, & increase efficiencies in a repeatable, measurable manner, saving costs & maintaining compliance.
Simplifies GDPR compliance by centralising all actions (including SAR’s) using Workflow.
Real-time performance is achieved through dashboards that can be customised to the organisational KPI's and departmental objectives to influence decision making.
To mitigate the effects of the risk management process, the mitigation controls are integrated within each activity to reduce an identified risk or fully neutralise. This integrated model simplifies the control of risk across the organisation through its flexible and highly visual deployment.
Tailored QHSE modules delivered within days. We offer 5 Modules initially - Audit & CA, NCR, Training & Competency, HAZOP and Incident Management. Each module has performance measured and KPI's reposted automatically.
Fully Automated Document Workflow maintains full compliance of all artefacts and provides visibility of adhering to standards and regulations.
Access Everywhere – From automated processes and audit inspections including Incident Reporting and other QHSE data gathering, our QHSE Modules are mobile friendly & link to Performance Dashboards.
Increasing visibility of multi-standard Regulatory Compliance by simplifying the ongoing complexity of the obligations.
Roles and Responsibilities – Clarity of roles & responsibilities within the organisation…`no hiding place`
“Babcock in Rosyth has worked closely with Agility Systems for over a decade now. In that time the company has helped Babcock grow into what is now a FTSE 100 organisation. Recent benchmarking facilitated by our IT function of the global management system provision market has confirmed that the Agility System is a class leading solution.”
BABCOCK QUALITY MANAGER
“The company were seeking significant improvements in customer-facing engagements by aligning people, processes and documents. The existing Document Management System (DMS) is populated with many thousands of documents and has the potential to compromise standards. The Agility System simplifies content and improves both access and understanding."
HSQE DIVISIONAL MANAGER
“One of my primary objectives was to get a Business Management System in place in compliance with ISO 9001. It was quickly evident that the Agility System was going to be able to provide me with the framework and structure for that Business Management System.”
DIRECTOR OF RISK AND CONTINUITY
“Agility Systems stood out as it was one of the few companies with a visual process mapping tool at its heart, veering away from the old text based procedures. Business Architects undertook a gap analysis to identify and develop the necessary controls for TEP UK as well as harmonising and rationalising the existing processes within Elf Oil UK and Fina.”
“The Agility System has given us the stability needed within our daily operations. We required an element of control over our processes and we achieve that with Agility Systems.”
HSQE DIVISIONAL MANAGER
“Agility Systems experience of implementing similar projects with other operators was very beneficial; I was particularly impressed with their background in process analysis and the whole service package was very much appreciated. We would definitely recommend Agility Systems to clients as their System combined with their professional expertise and background is second to none.”
“It’s extremely comprehensive – there are no limitations to what standards we can put in there”. In the first year, we’re aiming for a 20 per cent reduction to our documented process. If we can roll that on for three years, we can make a significant step to make the system lean and more effective for the user.”
HEAD OF QUALITY ASSURANCE
Since the Discovery Exercise a few years ago, we have seen first-hand the benefits of using the Agility System. The document feedback tool dovetails in neatly with the other corrective and preventative action tools in place – there is no waiting around for someone to get around to it, all employees are empowered to contribute to their development and everyone can see the feedback.”
GROUP QUALITY SYSTEMS MANAGER
The Enterprise-wide architecture provides quick access to relevant information, regardless of your location.
Business Models can be configured using BusinessPort's flagship product, Agility System, to access Corporate Processes to drive consistency and best practise.
Centralising the distribution of your safety management system, incident management system or quality management system across all areas of your business provides the following:
- Less duplication
- Autonomy for remote work sites
- Controlled within the centralised system
- Increases Process ownership
Product Support & Services
over 100,000 worldwide users - 1000's of Processes - Guiding the workforce to deliver best practice
Combining the core elements of Process, Documents, Risk and Compliance within a centralised Management System enabling users to access information through Enterprise-wide graphical navigation.
Supported by robust, fully automated Document Management, Visual Swim-Lane Process Maps can be automated quickly to streamline activities and remove inefficiency. All it takes is a 30 minute overview by web demo, please contact us.
PETER SHIELDS, MD
"With home working now being `the new normal`, customers still expect the same product quality. Service delivery can be challenging if your document system is creaking at the seams.
The Agility Document & Process software is 'ready to go' and allows you to centralise all documents in a proven secure Cloud hosted system. Our remote processes can get your documents loaded, access controls set and administration staff trained in days…..less stress, better access and with flexible terms to suit SME's to large organisations.
Powerful Process-based Software to Simplify the Complexity of Today's Business
BusinessPort's new offering connects applications, systems and people, highlighting risk and compliance through BPM