Helping Large Organisations Manage Process, Documents & Compliance
Specialists in Transforming Legacy Systems into Digital Process Based frameworks
The Agility System software is an Integrated Management solution that improves your business process, manages all documents centrally, & provides greater visibility of Compliance Obligations including GDPR.
we believe in our vision - we invest in the latest technology - we help our clients transform
Many companies have adopted the Process-based approach to increase efficiency & performance, streamline their processes & provide best guidance to all levels of the organisation.
The Sum of the Parts
Agility System software combines powerful elements to simplify the complex.
Allows for information to be delivered to users in a focused manner based on their location, including regions, offices, remote sites, projects or initiatives.
Create Visual Process Maps in minutes & approve via automated Document Review functionality. 10x faster than using Visio or SharePoint.
Remove duplication, reduce paper-handling, & increase efficiencies in a repeatable, measurable manner, saving costs & maintaining compliance.
Simplifies administration by centralising all actions (including SAR’s) using Workflow.
Real-time performance is achieved through dashboards that can be customised to the organisational KPI's and departmental objectives to influence decision making.
To mitigate the effects of risk identified in a process, controls are integrated within each activity to mitigate an identified risk or fully neutralise. Risk control is also known as hazard control.
Tailored Modules in hours, not weeks! We offer 5 Modules initially - Audit & CA, NCR, Training & Competency, HAZOP and Incident Management. Each module has performance measured and KPI's reposted automatically.
Fully Automated Document Workflow manages each document from draft to final approval.
Access Everywhere – from Audits, Inspections, Incident Reporting, and other QHSE data gathering, our QHSE Modules are mobile friendly & link to Performance Dashboards.
Increasing visibility of multi-standard regulations with the Compliance Navigator.
Roles and Responsibilities – Clarity of roles & responsibilities within the organisation…`no hiding place`
Secure Management of change to process, people, plant & system by centralising actions, archiving for posterity.
“Babcock in Rosyth has worked closely with Agility Systems for over a decade now. In that time the company has helped Babcock grow into what is now a FTSE 100 organisation. Recent benchmarking facilitated by our IT function of the global management system provision market has confirmed that the Agility System is a class leading solution.”
BABCOCK QUALITY MANAGER
“The company were seeking significant improvements in customer-facing engagements by aligning people, processes and documents. The existing Document Management System (DMS) is populated with many thousands of documents and has the potential to compromise standards. The Agility System simplifies content and improves both access and understanding."
HSQE DIVISIONAL MANAGER
“One of my primary objectives was to get a Business Management System in place in compliance with ISO 9001. It was quickly evident that the Agility System was going to be able to provide me with the framework and structure for that Business Management System.”
DIRECTOR OF RISK AND CONTINUITY
“Agility Systems stood out as it was one of the few companies with a visual process mapping tool at its heart, veering away from the old text based procedures. Business Architects undertook a gap analysis to identify and develop the necessary controls for TEP UK as well as harmonising and rationalising the existing processes within Elf Oil UK and Fina.”
“The Agility System has given us the stability needed within our daily operations. We required an element of control over our processes and we achieve that with Agility Systems.”
HSQE DIVISIONAL MANAGER
“Agility Systems experience of implementing similar projects with other operators was very beneficial; I was particularly impressed with their background in process analysis and the whole service package was very much appreciated. We would definitely recommend Agility Systems to clients as their System combined with their professional expertise and background is second to none.”
“It’s extremely comprehensive – there are no limitations to what standards we can put in there”. In the first year, we’re aiming for a 20 per cent reduction to our documented process. If we can roll that on for three years, we can make a significant step to make the system lean and more effective for the user.”
HEAD OF QUALITY ASSURANCE
Since the Discovery Exercise a few years ago, we have seen first-hand the benefits of using the Agility System. The document feedback tool dovetails in neatly with the other corrective and preventative action tools in place – there is no waiting around for someone to get around to it, all employees are empowered to contribute to their development and everyone can see the feedback.”
GROUP QUALITY SYSTEMS MANAGER
Many Types of Management System
Agility System allows for individually tailored Management Systems to be reflected within the software due to inherent flexibility and scalability that can be accessed via the Cloud or installed on-premise.
Business Models can be configured to pick up the same process, regardless of location, through the use of ADP's (Advanced Document Properties). This feature ensures the Corporate Process will be cascaded through to every region / site / department within the organisation to drive consistency and best practise.
The Enterprise-wide architecture provides quick access to relevant information, regardless of your location.
Corporate policies & best practice processes can be cascaded into every business unit, be it Paisley, Paris or Papa New Guinea.
Regional business models / overviews and site specific processes can be generated locally within the secure administration suite.
For the multi faceted organisation, the benefits are substantial:
- Less duplication which can be extensive in document-centric Management Systems
- Provides autonomy for remote work sites - controlled within the centralised system
- Increases Process ownership
Product Support & Services
Training can be arranged for remote sessions with an interactive, collaborative online environment
Or in a classroom at your premises or to have an away day or two at BusinessPort's offices
Powerful Software to Simplify the Complexity of Today's Business
Powerful workflow connects applications, systems and people, highlighting risk and compliance through BPM
Providing the assurance that Data Protection regulations including GDPR are constantly being met.
PETER SHIELDS, MD
“We help organisations transform from the traditional format of text documents & flat Visio maps into a Business Management System that provides Digitised Process to improve Operational Performance & maintain Regulatory Compliance. Our company welcomes your contact, we will respect your privacy and will offer advice based on experience & know-how.”