How Agility software eases access to documents
Managing Remote Working
We supply some of the largest global organisations and innovative medium-sized companies who operate in highly regulated and safety critical industries.
Our Process Management tools are supported by military strength Document Management to the Defence & Nuclear sectors who need `Officially Sensitive` document security.
With 24 years of experience, we have 150,000 users access Agility every day.
Our `Customer Comes First` policy is validated by our long-term customer relationships & our reputation for innovative software & first class support is our best marketing tool.
If your current document structure is affecting current performance, our remote technology will provide secure, Cloud-based access in days.
Delivering Performance and Compliance in the 'New Norm'
Providing remote working with secure access to processes and documents.
■ Centralising all documents and processes securely - removing the frustration of fragmented folder structures
■ Increased operational efficiency by restructuring procedural content into process maps
■ Simplify instructions with easy to understand process maps and automated workflow
■ Clarify job descriptions and make compliance requirements more visible... all combined within one integrated system
■ Drive consistency through process standardisation to reduce duplication resulting in cost savings
■ Previous labour intensive activities can be fully automated by Process Automation through Agility Workflow
■ Our cloud-based system provides secure access to all content to guide the workforce to deliver business as usual
■ System population done internally or migrated by us can take all content from your current document repository into a pre-set navigator to give confidence to all stakeholders of 'business as usual`
■ The remote working environment needs process performance & compliance to ensure that 'the old norm' is maintained
Documents are sent for review and approval using the automated workflow , set review dates as well as versioning and full document history:
■ Managing Document Workflow – from draft to archive
■ Securely manages officially sensitive documents
■ Periodic Review scheduled to ensure continued relevance
■ Full document reporting functions
■ Hit counters identify document usage and support evidence of compliance
■ Performance Dashboards with export feature to Microsoft Excel and PDF
■ Bulk document transfer ensures documents remain owned
■ An effective feedback process from users
Providing the Workforce with Easy to Understand Instructions
■ Quick Access – Graphical business models and process overviews provide quick access to processes and documents
■ Simplification – Restructure the dull format of `Purpose, Scope, Responsibilities etc..` Transform the turgid text into the highly visible Swim-lane Process Map format that will:
- simplify the sequence of activities
- provide clarity on individual responsibilities
- identify cross-departmental processes
- identify risk mitigation & highlight Compliance Obligations
■ Sustaining Compliance – Maintaining internal controls & regulatory compliance is still essential now that the new working environment is here for the foreseeable future.
Experience a live process driven system web demo, here is what to expect:
■ No strings attached
Turn up with headphones and listen... and learn about keeping your home working employees on track with maintaining work practises & compliance obligations.
■ Reduce Costs & Increase Efficiency
Learn how integrating process, documents, risk and compliance will reduce your operational costs and increase efficiency across all departments.
■ Learn about our 3 day deployment process
Our remote processes can set up your system in days, providing instant access to a Cloud hosted Document & Process System for your workforce.
The Sum Of The Parts
■ The powerful combination of document process & compliance functionality provides a comprehensive 'one stop shop'.
■ This will simplify the complexity of information and provide easy to understand access to key documents that support operational delivery.
■ As more standards and regulations are issued, greater visibility of compliance obligations is essential.
■ Where other providers supply multiple stand-alone products within the QHSE space, one integrated Business Management System (iBMS) offers more functionality and more powerful dashboards to help drive down costs.
Agility manages Documents, Process, Risk Controls & Compliance in one integrated system. With robust document governance and graphical modeller, business models and end to end processes guide the user to the correct document. The system can be installed in-house using remote process technology or hosted in the Cloud and contains the following functionality:
- Full-cycle Document & Records Management
- Process Map Generator
- Integrated Risk Control
- Compliance Navigator
- Graphical Modelling Capability
- Administration Performance Dashboard
Agility Workflow can be installed separately or as a bolt-on to `turbo charge` your management system. The systems functionality is improved by providing the ability to replace labour intensive routines with automated Workflow. We also offer a range of modules which can be provided individually:
- Process Automation Capability
- QHSE modules including Audit/NCR, Incident Management & Training & Competency
- Performance Dashboard
- Risk Assessment & more…
“Having universal access to our management system content online, plus being able to use the full functionality of the administration suite, has enhanced our ability to work remotely from home.”
Business Systems and Information Security Manager, Interserve Construction
PETER SHIELDS, MD
Poor access to documents & processes can make you scream with frustration! Our Agility software has been designed to remove the hassle and keep your personnel performing their tasks to the same efficiency levels that your customers expect.
With military-strength security that even supports `Officially Sensitive` documents, you will be confident your people are accessing the best information needed to complete their tasks!