Document Management

Document Management

It is the nature of a business process to have supporting documents e.g. policy statements, job documents, business forms, compliance statements, information from the company intranet. Those documents need to be managed and be relevant to the business and updated within the process. The Agility software links these documents with activities within a process map, allowing the business organisation to be able to see what documents are involved in what part of the process. The administration suite also allows review dates to be set as well as versioning and full document history.

• Aligning supporting documents into process map activities
• Document workflow ? electronically managing the status of the document from document generation through the final approval
• Task lists created around the document management process
• Set review dates and assign to the document owners task list
• An effective feedback process from users, optimising the validity and usability of the documents
• Link to any internal or external documents
• Full document reporting functions that can export information to Microsoft Excel and PDF
• The ability to search within the content of the internal linked documents

Agility has the flexibility to create robust documents and the ability to align these documents within the system. Combine this with the document management features and the organisation has a more effective way of bringing the business documents into use.

More than Just Process Control

The system has been developed to provide standard Document Management functionality and as such has been built to control the thousands of text files necessary to support operations.

• All of the organisations documentation can be accessed and archived through the Agility Management Suite
• With full contextual search functionality, documents can be quickly located
• The system utilises Microsoft SQL Server technology and is therefore scalable which enables the Agility software to contain the documents for small to large global organisations